How to start a Student-Led Volunteering Project
There are five steps to forming a Students’ Union ‘Student-Led Volunteering Project’. These projects can do wonderful things if they are set up correctly and have passionate people behind them and the SU is here to support you every step of the way.
Step 1: Research the Need
When you have a possible idea for a project that you would like to start, you need to research the need. Make sure there is not something similar already at the SU and ask yourselves if this project realistic and sustainable? A number of other Students’ Unions might run a similar project so have a look at how they have made it work.
Step 2: Create your Project Plan
Once you have gathered your research and you are happy with your project idea you will need to submit a Student-Led Volunteering Project Proposal. This is where you will outline the aims and purpose of the project. The form will ask you to provide a brief summary of your proposed project including details such as, why you have chosen to do this project; the need for the project; how it will benefit students, the community, and any additional organisations you plan to work with.
Your student group will need to have at least three committee members: a Project Lead, a treasurer, and a secretary. You may need other positions within the committee to support your project aims, these are optional but recommended.
Submit your proposal here: https://worcsu.wufoo.com/forms/q1rkwwnc1fddtvk/
Step 3: Meet with the SU
Once we have received your Student-Led Volunteering Proposal, we will invite you in for a Start-Up Meeting. The main aim of this meeting is to discuss your project in more detail, how we can help you to get started and what support we can offer you throughout the year. We will go into a lot more detail surrounding Funding, your income/expenditure and what other support you might need going forward. This meeting is your opportunity to show us your passion for the project.
Step 4: Submit to Student Council
Once you have had your Start up Meeting and everything is finalised, your application will be submitted to the next Student Council meeting for approval.
Step 5: Approval/Get Started
Once your Project is approved, you are free to start with your planned activities. This can include recruiting your volunteers, any additional committee members, planning your first event and promoting your project to students. Once your new project has been approved you will be given a page on the website, this is where you will be given access to this page, where you can edit to tell potential volunteers and other students what your project is all about, advertise events, and provide contact details and social media links.
From your initial set up there will be regular checks from the SU to how everything is going and review of your progress as a project. The SU is a constant source of guidance for student-led projects so at any point you can access for support or if you have any questions.
Only students who have followed these five steps will be permitted to operate as a Students’ Union Student-Led Volunteering Project. This is to ensure that your potential project has a proper structure, does not contravene Students’ Union policy and has the required level of financial assistance, from the Union.
The process can be completed at any time of the year
Some of your Key contacts when starting a Student Led Volunteering Project: